Single Contact Person per Project
Ensure your request for offer and also your offer documents list a single contact person for contacting for further details or clarifications.
Procurement
Suppliers List
Problem: I have been in plenty of companies and government departments or organisations where each project manager uses different supplier or contractors for the same tasks. Yet these project managers …
Delegation Limits
Problem: When submitting a response to a request for quote or request for tender you may not know if your offer is the only one requested and you don’t know …
Evaluation of Tenders
When requesting and evaluating tenders make sure your specifications are very clear about what is required. Also check that the tenderers clearly describe what they offer. When accepting and signing …
Processing Purchase Orders Efficiently
If you work on an alliance project or any project where some tasks are done by a collection of organisations, make sure there is a clear and simple procedure for …
Watch External Dependencies
Keep a careful watch on external dependencies. External things such as deliveries, contracts, and approvals that could delay your project if late. They may not be your direct responsibility and …
Check the Status of the Supplier
Before the final signing of a contract with a supplier or contractor, review their status to make sure they are still capable of delivering as originally discussed. They may have …
Order More than Required
When ordering lots of smaller items (e.g. 50 x 40mm PVC ball valves) it is a good idea to order 5 to 10 percent more than required. This allows for …
Pipe Sizes
If you are in the water industry or an industry that deals with pipes, valves, or pumps then make sure you have a copy of the pipe sizes available, internal …
Get Help When You Don’t Have the Expertise
Recognize when you or your team don’t have the expertise to accomplish something and get help. This could be either within the company or from outside experts. Check with internal …