Evaluation of Tenders
Tender evaluation is more than comparing prices. Check scope, exclusions, assumptions, experience, risk and capability before awarding the contract.
Communication
Maintain a Project Communication, Decision and Action Register
Maintain a project communication, decision and action register so important decisions, client instructions, approvals, commitments and actions don’t get lost in emails and meeting minutes. Use it as a searchable history of the project and an index to the original project records.
Document All Client Communication
Important client conversations should not exist only in people’s memories. Document decisions, instructions, commitments and other material communication so your project has a reliable record.
Using the Word “Float”
Using the Word Float It is a good idea to avoid using the word “float” in a schedule or cost report to a client. Instead you could use phrases such …
Know Why Project Due Dates Are Set
Understand the what, when and why of the project and its due dates. This involves clear communication, and results in a realistic schedule that should satisfy the requirements of the client and your team’s ability to deliver it.
Why Your Email Subject Line Matters
Use good, concise and informative email subject lines (email titles). Doing so will save people’s time and make your project team more likely to open and read your emails. A proper title allows the readers to know whether they should keep reading, and also makes searching for that email later much easier.
Should You Delete Most of Long Email Chains?
Don’t delete the history in email chains. Keep it in place so your recipients can read the full details if they need to. This will save time and reduce the possibility that people may miss out on important discussion information.
Why Project Contacts are Important for your Business
Get to know useful project contacts within your client and supplier organisations. This will save you lots of time and will improve the efficiency of your projects and reduce the difficulty in getting the information or decisions you need.
Reliability Builds Trust
Do what you say you will do, and do it when you said you will do it. Report to the client regularly and clearly. Keeping people informed significantly reduces project problems. Be reliable.
My Favourite Way to Reduce the Cost of Project Meetings
Project meetings can take a lot of time and cost a lot of money. A simple way to encourage meeting efficiency is to display the hourly cost of the meeting for all attendees to see. It is a simple way to keep attendees focused on getting things done and ending the meeting sooner.