Go to Meetings Prepared

Blackboard with the words

Meetings take time. Being prepared for meetings as the organiser, and as an attendee, saves time in meetings and makes them more productive. It is also much more professional.

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Provide Advance Notice for Meetings

People planning meetings around a calendar. Provide advance notice for meetings - myprojectlessons.com

Booking last minute meetings causes distraction, delays projects, slows people‚Äôs work, and doesn’t encourage good attendance. Schedule meetings with as much advance notice as possible.

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Clarify Time Based Language

A clock and a calendar - Clarify time based language - Myprojectlessons.com

Due dates are often not set clearly. Be specific with time based language. Specify the date and time something is due. This will reduce misunderstandings on when things are due.

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Notify Your Client of Project Delays

Delayed stamp on a calendar - Notify Your Client of Project Delays - Myprojectlessons.com

Delays on projects are very common. Record the reasons for all project delays. Notify your client of delays in the project schedule as soon as possible, whether the delay is the clients fault or not.

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Regular Projects Review Meetings

Your company should have regular projects review meetings. This should include all the head project managers, production managers, installation managers, purchasing manager, tender manager, etc. The aim of this meeting …

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Approval Time Limit

Make sure that the contract specifies the length of time allowed for approvals or decisions. When drawings or documents are sent to the client for approval, you need to know …

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Time Forecasting System

Manual Timesheet

A good timesheet and labour forecasting system should make the task of budget forecasting much more efficient and accurate, saving time and money.

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Check Your Authority

Hand signing a document

Avoid problems later by checking early in the project who is responsible for what aspect of the project and who has authority to approve what. Document this.

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