Short RFP/RFQ/RFT response times reduce the quality of project proposals and ultimately increase project costs. Reduce the chances of this happening by allowing sufficient time for companies to prepare quality proposals.
Project controls are important. They help you keep track of project costs and schedule. A good project controls system will help the project manage its costs and schedule, preferably part of a project management tool. It should be easy to use and automate as much of project controls as possible.
Meeting attendance and project document approval records are important. Ensure you get the full name (not just initials) on project records. This will help you identify those people later and will save time when trying to get further information from them.
Restricted access to project information, documents and data can cause a significant increase in project cost and schedule. Ensure all your project team has access to the information and data they need.
Automate as many project management tasks as possible, especially reporting related tasks. A good database driven system is essential for this, especially one of the many online or self hosted project management software tools.