Automation of the collection of project expense receipts is a key element in improving project efficiency.
Implement a receipt scanning system in your company finance software or project management software.
Projects often fail because the project team members are not clear on their roles and responsibilities. Make sure your project team members know what they are supposed to do with defined roles, clear role descriptions and briefs of what they should be doing.
Meeting attendance and project document approval records are important. Ensure you get the full name (not just initials) on project records. This will help you identify those people later and will save time when trying to get further information from them.
At the start of your project, ensure you ask the client what kind of reports they want. Automate or standardise your client reports if possible. Ask the right questions to get the best results for you and for the client.
Restricted access to project information, documents and data can cause a significant increase in project cost and schedule. Ensure all your project team has access to the information and data they need.
Make sure your company has a good system for storing and listing past projects. It must be easy to use and be available to all staff. It must also provide all the key information that future projects need.