For projects to run efficiently the team members need to be able to find and use policies, procedures and particularly forms easily and without having to spend time looking for them or asking others for them.
The project management office should make all these documents very easy to find on the corporate intranet, with searchable tags, keywords, etc and a list of all those documents (with links to the documents) easily accessible.
It is no use having to use a search function that lists every mention of that word to be able to find a form.
