Short RFP/RFQ/RFT response times reduce the quality of project proposals and ultimately increase project costs. Reduce the chances of this happening by allowing sufficient time for companies to prepare quality proposals.
Good, regular project status reports are a very important way to ensure you and your projects are noticed. If you regularly make project status reports for all your projects, you will get noticed and be more likely to keep your job and get promoted.
Project controls are important. They help you keep track of project costs and schedule. A good project controls system will help the project manage its costs and schedule, preferably part of a project management tool. It should be easy to use and automate as much of project controls as possible.
Deliver successful projects by using your company’s project systems properly. Ensure your team does too. It is important that your team does correct email filing, document and file storage, use of chat systems, and all the other systems you have available. Set the right example, train them, and enforce it. This will save your project time and money.
Projects often fail because the project team members are not clear on their roles and responsibilities. Make sure your project team members know what they are supposed to do with defined roles, clear role descriptions and briefs of what they should be doing.
Ensure your request for offer and also your offer documents list a single contact person for contacting for further details or clarifications.
Set hold points for your projects, in the scope documents, specifications and especially on the drawings. Enforce inspection of these hold points, to ensure the scope and quality requirements are met.
A good project management software is far better than managing projects with spreadsheets. It will save you time and stress and our project should run more smoothly, cost less money, and meet schedule more reliably.
Meeting attendance and project document approval records are important. Ensure you get the full name (not just initials) on project records. This will help you identify those people later and will save time when trying to get further information from them.
At the start of your project, ensure you ask the client what kind of reports they want. Automate or standardise your client reports if possible. Ask the right questions to get the best results for you and for the client.