Restricted access to project information, documents and data can cause a significant increase in project cost and schedule. Ensure all your project team has access to the information and data they need.
Make sure your company has a good system for storing and listing past projects. It must be easy to use and be available to all staff. It must also provide all the key information that future projects need.
It is best to have a single source of data in your storage system for all information on a project. It should be easy to use, accessible to all staff, and remove the need for storing documents or information all over the place.
Automate as many project management tasks as possible, especially reporting related tasks. A good database driven system is essential for this, especially one of the many online or self hosted project management software tools.
Instigate and enforce a good change management system Change management coordinators and people who have to approve changes spend a lot of time chasing signatures, putting information in to spreadsheets, …
A complicated document system wastes time every day. Use a simple document system to make project files easy to find, open and update with consistent filing, useful templates and practical training.
Make sure your company has a good system to record contacts information. This should include: Clients Suppliers Contractors Industry contacts. Everything known about the contact should be able to be …