Project meetings can take a lot of time and cost a lot of money. A simple way to encourage meeting efficiency is to display the hourly cost of the meeting for all attendees to see. It is a simple way to keep attendees focused on getting things done and ending the meeting sooner.
Booking last minute meetings causes distraction, delays projects, slows people’s work, and doesn’t encourage good attendance. Schedule meetings with as much advance notice as possible.
Meetings take time. Being prepared for meetings as the organiser, and as an attendee, saves time in meetings and makes them more productive. It is also much more professional.
Starting meetings on time and finishing on time creates in the team a sense of organisation and planning. If meetings constantly start late, people will turn up later and later. …
Microsoft Outlook or similar programs allow you to send meeting requests to people. This is a quick and effective way for meetings to be set without wasting time calling around …
If you (or others) are to travel for meetings, confirm that they have been scheduled. Projects with committees or bureaucracy may overlook setting the times or places and informing everyone …
If you say you will be at a meeting, be there on time. Make sure work is completed on time. If it cannot be, document why (variations, wet weather, changed …
Copy notes or minutes of meetings with the client to the client. Don’t just keep them in the project file. This is important for legal reasons, as you can then …