My Favourite Way to Reduce the Cost of Project Meetings

Group or people in a meeting - Costs of project meetings

Project meetings can take a lot of time and cost a lot of money. A simple way to encourage meeting efficiency is to display the hourly cost of the meeting for all attendees to see. It is a simple way to keep attendees focused on getting things done and ending the meeting sooner.

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Provide Advance Notice for Meetings

Problem: In most companies, everyone is busy, and they don’t have time to be wasted. People need (and most people prefer) to see  what is happening and when. Yet many …

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Go to Meetings Prepared

Problem: So many project meetings are run by people that are not really prepared for the meeting. They don’t have the proper documents or information, they may not have an …

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Start Meetings On time

Starting meetings on time and finishing on time creates in the team a sense of organisation and planning. If meetings constantly start late, people will turn up later and later. …

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Confirm Meetings

If you (or others) are to travel for meetings, confirm that they have been scheduled. Projects with committees or bureaucracy may overlook setting the times or places and informing everyone …

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Be Very Reliable

If you say you will be at a meeting, be there on time. Make sure work is completed on time. If it cannot be, document why (variations, wet weather, changed …

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