Don’t delete the history in email chains. Keep it in place so your recipients can read the full details if they need to. This will save time and reduce the possibility that people may miss out on important discussion information.
Delays on projects are very common. Record the reasons for all project delays. Notify your client of delays in the project schedule as soon as possible, whether the delay is the clients fault or not.
Some companies make it very difficult and time consuming to release unneeded project budgets. Project budget release should be simple, quick and easy. This will allow the funding of other projects to be much easier.
Projects are complicated. Lots of agreements and changes are constantly made, these should be managed properly.
Document all changes, variations and agreements on your projects. You should put everything in writing.
Your time is important. Yet you are so busy. Distractions make this even worse. Set blocks of time for “Focus Time”. Setting these blocks of time will help you get lots more work done, leading to better outcomes for you and your projects.
Keep good control of client communication. Ensure all important communications are between the project manager and the client project manager, especially for cost, schedule and scope decisions.
Write and use a good Project Management Plan. A project management plan is one of the most important project documents. Every project should have one. Even a short plan is better than no plan.
Project meetings can take a lot of time and cost a lot of money. A simple way to encourage meeting efficiency is to display the hourly cost of the meeting for all attendees to see. It is a simple way to keep attendees focused on getting things done and ending the meeting sooner.
You should not do every project you are offered. You need to carefully consider each opportunity and assess whether or not it is the right fit for you and your team. Doing every project eventually leads to project failure. Learn to say no! If you don’t, project failure awaits.
Automation of the collection of project expense receipts is a key element in improving project efficiency.
Implement a receipt scanning system in your company finance software or project management software.