Meeting Your Forecast Budget Spend Rate
Problem: Some projects have budget allocated to them, rather than being funded by a purchase order or contract or similar. This is particularly the case with internal projects or government …
Notify Your Client of Project Delays
Delays on projects are very common. Record the reasons for all project delays. Notify your client of delays in the project schedule as soon as possible, whether the delay is the clients fault or not.
Automate Project Management Where Possible
Automate as many project management tasks as possible, especially reporting related tasks. A good database driven system is essential for this, especially one of the many online or self hosted project management software tools.
Provide Advance Notice for Meetings
Booking last minute meetings causes distraction, delays projects, slows people’s work, and doesn’t encourage good attendance. Schedule meetings with as much advance notice as possible.
Make Clear Definitions
Make your project definitions and acronym meanings very clear. Put them in an easy to find and easily accessible location for the project team.
Go to Meetings Prepared
Meetings take time. Being prepared for meetings as the organiser, and as an attendee, saves time in meetings and makes them more productive. It is also much more professional.
Evidence for Late Completion
Problem: If not properly managed, some projects you are managing will end up being completed late. Even though there may be legitimate reasons for this, it is your responsibility as …
Wet Weather Delays
Wet weather can cause delays to your project. Allow for wet weather in your project schedule. This will make getting extensions of time and cost easier.
Delegation Limits: Understanding Your Clients Approval Delegation Process (Approval Limit)
You don’t want to wait weeks and months for a client to approve your proposal. Save time and win more business by understanding the approval delegation limits of your client.
Confirm Details of Verbal Conversations
Problem: Verbal conversations don’t leave a paper trail for evidence of the topic of discussion or agreement. I have often found that a verbal conversation (by phone or in person) …