A good project management software is far better than managing projects with spreadsheets. It will save you time and stress and our project should run more smoothly, cost less money, and meet schedule more reliably.
Instigate and enforce a good change management system Change management coordinators and people who have to approve changes spend a lot of time chasing signatures, putting information in to spreadsheets, …
Updating a document is only part of the task. Your team also needs to know who uses it, why it matters, who may change it, which information takes precedence and what to do when the update is complete. Clear instructions help prevent confusion, conflicting versions and missed notifications.