Bid teams / tender teams often bid for projects that the company can’t do.
They will make a schedule that is too tight, or have milestones that are impossible to achieve.
You should make sure that the bid teams know what resources are available, how busy everyone is, and what problems have arisen in projects.
Ideally the leaders of the bid teams should be included in regular project summary meetings (the meetings where project managers meet together to report on the different projects to the program manager). Including them in meetings (perhaps once a week) will give the bid managers the opportunity to understand the current issues in the projects.
Remember, they are trying to sell, usually as much as possible, you have to make them aware of just what is possible.
