Who is Responsible
Make sure your team knows who is responsible for what work. People who need to know are: Team members Project manager Organization Management If people don’t know, then they communicate …
Communication
Filter Emails
If you get lots of emails (particularly ones that you are copied on) then it may be worth considering setting some email filters to sort emails to certain folders (design, …
Clarify Terminology
You should make sure that terminology that is ambiguous or unclear is made clear with definitions. This can avoid mistakes and reduce the time necessary to re-design. For example: “Rail …
Good Change Management System
Instigate and enforce a good change management system Change management coordinators and people who have to approve changes spend a lot of time chasing signatures, putting information in to spreadsheets, …
Wiki Software
Consider using wiki software as an internal intranet. Particularly for a company with no intranet yet, or for a large project. Is fully search-able All changes are recorded and stored …
Clarify Who Uses Documents and Why
If you set a task for someone to update or change a document, you should clarify: What the purpose of the document is Who it is for, who will then …
Agree on Project Deliverables Before Work Begins
A contract can list project deliverables without making the requirements clear. Agree on the detail, formats, deadlines and acceptance criteria early, and make documentation requirements easy to find in tenders and contracts. A clear deliverables list helps prevent rework, missing information and difficult project closeouts.
Authorization System
Get your organisation to implement an electronic authorization system. This is where each person that must regularly sign paperwork can instead authorize documents in electronic form. This will reduce the …
Up to Date Contact List
Keep the central internal project contact list up to date. This should be a company wide database that is frequently updated with the names, positions and roles of each employee …
Record Your Achievements
Track your career history and your work achievements. Make detailed records of this. It will help you progress in your career, get promotions, and get certified in your professional field. Do this regularly and consistently.