Filter Emails
If you get lots of emails (particularly ones that you are copied on) then it may be worth considering setting some email filters to sort emails to certain folders (design, …
Communication
Clarify Terminology
You should make sure that terminology that is ambiguous or unclear is made clear with definitions. This can avoid mistakes and reduce the time necessary to re-design. For example: “Rail …
Good Change Management System
Instigate and enforce a good change management system Change management coordinators and people who have to approve changes spend a lot of time chasing signatures, putting information in to spreadsheets, …
Know Team Member’s Names
Find a way for everyone in your project team to get to know each other’s names and each other’s roles. This will help the team to work better together, and …
Wiki Software
Consider using wiki software as an internal intranet. Particularly for a company with no intranet yet, or for a large project. Is fully search-able All changes are recorded and stored …
Clarify Who Uses Documents and Why
If you set a task for someone to update or change a document, you should clarify: What the purpose of the document is Who it is for, who will then …
Agree on Deliverables
Make sure you and your client agree on the deliverables expected for the project. Sometimes a contract may specify deliverables without enough detail. This could lead to you delivering something …
Authorization System
Get your organisation to implement an electronic authorization system. This is where each person that must regularly sign paperwork can instead authorize documents in electronic form. This will reduce the …
Up to Date Contact List
Keep the central internal project contact list up to date. This should be a company wide database that is frequently updated with the names, positions and roles of each employee …
Contacts Organiser (database)
Make sure your company has a good system to record contacts information. This should include: Clients Suppliers Contractors Industry contacts. Everything known about the contact should be able to be …