Good Change Management System
Instigate and enforce a good change management system Change management coordinators and people who have to approve changes spend a lot of time chasing signatures, putting information in to spreadsheets, …
Focus on Important Tasks
Help yourself focus on the first important task in the morning by putting that task on your keyboard before you leave the office the day before. This reminds you as …
Keep Tidy Desks
Encourage your team (and yourself) to spend a specific time each week in tidying their desk. This should include: Stacking and filing piles of paper neatly. Putting papers into sections …
Learn the Tools
Learn to use the tools you require Do a short course in the use of software such as: Excel (or whatever spreadsheet program you use) Word Project (Microsoft, Primavera etc) …
Wiki Software
Consider using wiki software as an internal intranet. Particularly for a company with no intranet yet, or for a large project. Is fully search-able All changes are recorded and stored …
Speed Up Induction and Issuing of Access Cards
Make sure team members are given access cards, login passwords etc as soon as they start on the job. An induction should be done as soon as possible, including giving …
Timesheet Cost Codes
Timesheet cost codes for staff are very important. Clarify with all project team members what cost codes they should book their time to.
Updating Project Documents: Clarify Who Uses Them and Why
Updating a document is only part of the task. Your team also needs to know who uses it, why it matters, who may change it, which information takes precedence and what to do when the update is complete. Clear instructions help prevent confusion, conflicting versions and missed notifications.
Agree on Project Deliverables Before Work Begins
A contract can list project deliverables without making the requirements clear. Agree on the detail, formats, deadlines and acceptance criteria early, and make documentation requirements easy to find in tenders and contracts. A clear deliverables list helps prevent rework, missing information and difficult project closeouts.