Sub Consultant Agreement with Tender
Get sub consultant agreement on tender documents. When you are bidding for a tender and you are getting prices from sub consultants, make sure the sub gets a copy of …
Document Changes in Scope
If, during a project, the client realises a mistake in the scope or specs or one is pointed out to the client and the client authorizes or instructs a change …
Isolation and Lockout Procedures
Always make sure that isolation or lock-out procedures are followed. If an electrical contractor needs to access some wiring, they should follow a procedure of isolating or de-energizing the circuit. …
Review Before Sending
Review all documents before they are released to the client, contractor, bid, etc. It is important that the documents are checked that they are the most up to date version, …
Keep Documentation Professional
Work on the assumption that anything you put in the project file may some day be looked at in a court of law. Be careful with every document, photo, memo, …
Confirmation of Transmittals
Get confirmation from the client or contractors that they received transmittals. Make sure this is in writing (preferably a signed transmittal form).
Copy Minutes of Meetings to Attendees
Copy notes or minutes of meetings with the client to the client. Don’t just keep them in the project file. This is important for legal reasons, as you can then …
Don’t Do Blanket Approvals
Don’t get blanket approvals on drawings or designs without each one being marked as approved by the client. A client may send documentation stating that the designs or drawings are …
Approval Time Limit
Make sure that the contract specifies the length of time allowed for approvals or decisions. When drawings or documents are sent to the client for approval, you need to know …
Formal Handover Meeting
Good project handover is important. Give the new project manager a project summary document and also hold a handover meeting.