Make Project Policies, Procedures, and Forms Easy to Find
For projects to run efficiently the team members need to be able to find and use policies, procedures and particularly forms easily and without having to spend time looking for …
Documentation
Control of Documents
Keep good control of formal documents. When writing a set of documents, plans, etc, make sure that final production is coordinated by one person, or that the file storage is …
Datum Differences
Be aware of datum differences when doing coastal projects. Coastal/ocean datums are different to land datums and if not specified correctly could cause problems on a project. You don’t want …
Document Changes to the Scope Brief
Even if there is no change in cost or schedule you should still document any changes to the scope brief. Submit those as variations to the client. This way the …
Limit Your Liability
Make sure to limit your liability. Make this in writing in the contract A small project can still have a high risk of being liable to damages, especially if the …
Processing Purchase Orders Efficiently
If you work on an alliance project or any project where some tasks are done by a collection of organisations, make sure there is a clear and simple procedure for …
Allow Enough Time for Design and Drawing Approvals
Make sure you allow enough time in your project plan for designs and drawings to be approved, internally as well as by the client. It is common to need 1-2 …
Document Folders
Document storage and retrieval is a vital aspect for most projects. If your company doesn’t have a good file storage system then I would suggest you make your own. For …
Outdated Specifications
If a specification is older than 5 years, it is probably outdated or inaccurate. If you are reusing specifications from old projects or tenders, make sure you check that the …
Scan Large Specifications
When reading a large specification, to avoid inducing sleep, scan it by key words. If possible, when given a specification by a client, get the it in electronic form. This …