Verification Systems (Quality Assurance)
Ensure your company and your project have good, easy to use verification systems (Quality Assurance) in place to ensure that your project delivers to the quality expected by your company and by the client.
Documentation
You Need a Good Suppliers List
Save time and money with a well organised list of suppliers and contractors that can be contacted for work to help deliver your project.
Check Your Authority
Avoid problems later by checking early in the project who is responsible for what aspect of the project and who has authority to approve what. Document this.
Meeting Your Forecast Budget Spend Rate
Problem: Some projects have budget allocated to them, rather than being funded by a purchase order or contract or similar. This is particularly the case with internal projects or government …
Notify Your Client of Project Delays
Delays on projects are very common. Record the reasons for all project delays. Notify your client of delays in the project schedule as soon as possible, whether the delay is the clients fault or not.
Make Clear Definitions
Make your project definitions and acronym meanings very clear. Put them in an easy to find and easily accessible location for the project team.
Evidence for Late Completion
Problem: If not properly managed, some projects you are managing will end up being completed late. Even though there may be legitimate reasons for this, it is your responsibility as …
Confirm Details of Verbal Conversations
Problem: Verbal conversations don’t leave a paper trail for evidence of the topic of discussion or agreement. I have often found that a verbal conversation (by phone or in person) …
Specify the Due Date of Project Deliverables
Specify the due date of project deliverables. This will give clear expectations that lead to less confusion, and a higher likelihood that your project will be delivered on time, on budget and to the satisfaction of the client.
Key Performance Indicators (KPI’s) and Records
It is important to keep a good record of the things you do to meet your stated goals. E.g. Goal to improve safety – keep a record of all the …