Increase Efficiency In the Office
In an office dedicated to your project, seek ways to improve efficiency, and don’t allow “green” or “efficiency” measures to actually decrease efficiency. For example, I have seen many offices …
Time
Start Meetings On time
Starting meetings on time and finishing on time creates in the team a sense of organisation and planning. If meetings constantly start late, people will turn up later and later. …
Time Charge Codes
Send time charge codes with meeting and function invitations. If you send an invite/schedule booking to team members for a meeting, staff function, training etc, you should send the time …
Effective Computer Use
Make sure your team is skilled and trained in using the basic functions of their computers as efficiently as possible. Possibly run some short workshops on the use of keyboard …
Make Good Use of Calendar Time Scheduling
Microsoft Outlook or similar programs allow you to send meeting requests to people. This is a quick and effective way for meetings to be set without wasting time calling around …
Prioritise Tasks That Others Depend On
Make sure you put a priority on tasks that other people require to be completed before they can start on their tasks. Your team members may require you to approve …
Don’t Email Messages to All
Although this is an organisation issue, not just a project issue, it is important to make sure your team does not send messages to all for something that is specific …
Confirm Meetings
If you (or others) are to travel for meetings, confirm that they have been scheduled. Projects with committees or bureaucracy may overlook setting the times or places and informing everyone …
Schedule a Project Logically
Don’t schedule backwards from the end date. Program the project logically. Do it forwards then adjust to fit for time. If you do it backwards, you aren’t planning the project, …
Watch External Dependencies
Keep a careful watch on external dependencies. External things such as deliveries, contracts, and approvals that could delay your project if late. They may not be your direct responsibility and …